Accounting
Receipts
Record money received from customers — every click explained simply.
What is this page?
A receipt means money came into your shop — usually when a customer pays back pledge interest, principal, or fees.
Page title on screen: Receipts Received (/accounting/receipts).
Why you use this page
- Official record that the customer paid you.
- Updates pledge balance when linked to the correct loan.
- Shows in Daily Register for end-of-day cash checking.
What you see on the screen
What you will see on the screen
- Receipts Received — page heading.
- Manage Columns — choose visible columns in the list.
- Filter — date range, party, amount, etc.
- New Receipt — red button to record new money in (if allowed).
- More menu (⋯) — may include Import, Export Excel/PDF.
- Table — past receipts; click row to view or edit if permitted.
Before you start
- Customer and pledge exist (if payment is for a specific loan).
- You know how much cash/UPI/bank the customer paid.
- Correct branch selected in app bar.
- You have permission to add receipts (button New Receipt visible).
Step-by-step: record a new receipt
Open Receipts
Sidebar → Accounting → Receipts.
Click New Receipt
Top right → New Receipt.
If the button is locked/grey, your plan may have hit the receipt limit — ask admin.Fill receipt header
In the popup titled Add Receipt:
- Pick date (usually today)
- Choose customer / party who paid
- Select payment mode: cash, bank, UPI, etc.
- Pick cash/bank register if asked (where money is kept)
Link to pledge (when paying loan)
If this payment is for a gold loan:
- Select the pledge number or loan line
- Enter amount against interest, principal, or charges as your shop does
- Check the balance shown on screen before saving
Add notes or attachments (optional)
Some shops attach UPI screenshot or write narration — fill if your form has these fields.
Click Save Receipt
Bottom of popup → Save Receipt.
Wait for success message. Do not click twice.
Give customer proof
Print receipt voucher if your branch uses printed slips.
Step-by-step: edit or cancel a receipt
Find the receipt
Use Filter by date or customer.
Open it
Click the row (or edit icon if shown).
Update or cancel
- Edit: change amount/mode → Update Receipt
- Cancel: only if your role allows; follow shop policy for reversals
What happens after save?
- Receipt appears in the list with Created By and Created On.
- Pledge outstanding may reduce if linked correctly.
- Daily Register includes this entry for that date.
- Bank & Cash Registers balance increases for the register you chose.
If something goes wrong
| Problem | What to do |
|---|---|
| New Receipt disabled | Plan limit or no permission — contact admin |
| Pledge balance unchanged | Receipt not linked to pledge line — edit and link |
| Wrong amount saved | Edit same day or post reversing receipt per policy |
| Cannot find receipt | Wrong date filter or wrong branch |