Bank & cash registers
Manage bank accounts and cash registers — Bank Details screen explained for daily reconciliation.
What is this page?
Bank Details is where you set up cash drawers and bank accounts used when you record receipts and payments. Each register has its own balance.
Sidebar label: Bank Details (/accounting/bank-details).
Why you use this page
- See how much cash is in each register.
- Add bank accounts for UPI/NEFT/cheque.
- Match register totals with Daily Register.
What you see on the screen
What you will see on the screen
- Bank Details — page title.
- Manage Columns — turn on optional fields (IFSC, created/modified audit). Allowed branches is on by default for bank/card rows.
- Table — registers with balances and which branches may use each bank.
- Add / edit — create bank or cash register (permission required).
- Bank Details section — in add modal, fields for account number, IFSC, branch.
Step-by-step: add a bank account
Open Bank Details
Sidebar → Bank Details (under main menu, not only under Accounting on some layouts).
Add new
Click add/new button on screen.
Fill register info
Name (e.g. “HDFC Current”), type bank vs cash, opening balance if asked.
Fill Bank Details fields
Account number, IFSC, bank name — for statements.
Save
Register appears in Receipts/Payments dropdowns.
Step-by-step: daily cash check
Note opening cash
Start of day float per shop policy.
Post receipts and payments
Always pick correct register on each voucher.
End of day
Open Bank Details → cash register balance vs physical count.
Use Daily Register
Cross-check every cash line (Day book).
What happens after you use registers on vouchers?
- Receipts increase the register you selected.
- Payments decrease it.
- Wrong register = wrong balance but company total may still tie — fix by edit per policy.
Shared bank accounts (multiple shops)
Bank / UPI / card accounts are company-shared. The same HDFC (or UPI) account can be used from every branch.
| View | What the balance means |
|---|---|
| This branch | This shop’s receipts and payments on that bank — not the passbook. May be negative if the shop disbursed more than it collected. |
| Company total | All branches + company opening — must match the bank statement (after uncleared items). |
Cash drawers stay branch-only. Do not expect a branch bank balance to equal the SMS/passbook.
Tips
| Tip | Why |
|---|---|
| One main cash register per counter | Less confusion |
| Separate UPI clearing bank | Easier UPI settlement |
| Book bank opening once (company) | Avoids multiplying cash if every branch enters the same passbook opening |
| Reconcile company total vs statement | Branch drawer is a movement statement for that shop |
If something goes wrong
| Problem | What to do |
|---|---|
| Register missing on receipt | Not created or wrong branch (cash) / not enabled (bank) |
| Branch bank balance negative | Shop used more than it put in — check company total vs passbook |
| Bank statement mismatch | Compare company total and date range; missing receipts or uncleared items |