Accounting
Payments
Record money paid out — Payments Made, New Payment, and save steps for shop staff.
What is this page?
Payments are when your shop pays money out — to vendors, employees, owners, or other ledgers.
Page title: Payments Made (/accounting/payments).
Why you use this page
- Official record of outgoing money.
- Updates bank/cash registers and Daily Register.
- Clears vendor or expense balances when linked correctly.
What you see on the screen
What you will see on the screen
- Payments Made — page heading.
- Manage Columns — list column picker.
- Filter — date, party, amount filters.
- New Payment — start a new payment (if allowed).
- More menu (⋯) — Import/Export when enabled.
- Table — past payments; open row to view/edit.
Before you start
- Know who you pay (vendor, employee, ledger).
- Know amount and mode (cash, UPI, bank).
- Correct branch in app bar.
- New Payment button visible (permission + plan).
Step-by-step: record a new payment
Open Payments
Sidebar → Accounting → Payments.
Click New Payment
Top right → New Payment.
Fill payment header
In the payment popup/drawer:
- Date (usually today)
- Party — vendor, employee, or account
- Payment mode and register (cash/bank account)
Add payment lines
Enter amount per ledger line if split across accounts.
Complete payment sources
Second step may ask how cash/UPI/bank is split (denomination) — fill exactly like physical payment.
Save
Confirm/save until success message. Do not double-submit.
Step-by-step: edit or cancel
Filter and find payment
Use Filter by date and party.
Open payment
Click row or edit control.
Update or cancel
Edit if role allows. Cancel/delete may reverse chart of accounts — read warning dialogs.
What happens after save?
- Payment appears in Payments Made list.
- Daily Register shows the voucher.
- Bank Details register balance decreases for cash/bank paid out.
- Vendor/employee ledger updates if linked.
Tips
| Tip | Why |
|---|---|
| Link to vendor | Easier vendor statement |
| Match bank statement date | Reconciliation |
| Use Expenses first for bills | Then “Record Payment” from expense when applicable |
If something goes wrong
| Problem | What to do |
|---|---|
| New Payment missing | Permission or subscription limit |
| Register balance wrong | Wrong register selected on payment |
| Cannot delete | Insufficient role — ask admin |
| Duplicate payment | Do not pay twice; cancel duplicate per policy |