Accounting
Chart of accounts
View and manage ledgers — the list of accounts your shop uses for every voucher.
What is this page?
The Chart of Accounts is the master list of ledgers (accounts) — cash, bank, income, expenses, loans, etc. Every receipt, payment, and pledge posts to these accounts.
Page title: Chart of Accounts (/accounting/chart-of-accounts).
Why you use this page
- See balance per ledger.
- Open ledger details to view transactions.
- Add or edit accounts (if admin allows).
What you see on the screen
What you will see on the screen
- Chart of Accounts — main heading.
- Tree or grouped list — accounts by type (assets, liabilities, income, expense).
- Search — find ledger by name.
- Ledger details drawer — transactions, balance, date filter when you open an account.
Step-by-step: find a ledger balance
Open Chart of Accounts
Accounting → Chart of Accounts.
Search ledger
Type name — e.g. “Cash”, “Interest Income”.
Open ledger
Click account → drawer shows balance and transactions.
Set date range
In drawer, filter dates to match period you are checking.
Step-by-step: add a new ledger (admin)
Choose parent group
Pick correct group (expense vs asset) — wrong group breaks reports.
Enter ledger name
Use clear names staff will recognize.
Save
Wait for success. Use new ledger on expenses/payments.
What happens when vouchers post?
- Receipts/payments/pledges debit and credit ledgers automatically per rules.
- Ledger drawer shows running balance.
- Balance Sheet and Profit and Loss roll up from these accounts.
Tips
| Tip | Why |
|---|---|
| Do not delete active ledgers | Historical vouchers break |
| Opening balance first | Opening balance sets starting figures |
| One cash ledger per drawer policy | Simpler daily register |
If something goes wrong
| Problem | What to do |
|---|---|
| Balance does not match bank | Compare Bank Details and ledger drawer same dates |
| Cannot delete ledger | Transactions exist — deactivate per admin policy |
| Missing ledger in dropdown | Wrong branch or not created yet |